To comply with Department, State and Federal Requirements regarding the protection of Personally Identifiable Information (PII) (i.e. full name, date of birth, address, etc), the Office of Licensing and Monitoring (OLM) is implementing a new procedure for submitting the monthly spreadsheets identified below.
Effective immediately, the monthly spreadsheets MUST be encrypted and password protected. Unprotected spreadsheets will NOT be accepted as a completed monthly spreadsheet. The instructions for encrypting an Excel 2007 spreadsheet are attached. In order to streamline the process and avoid OLM’s need to maintain 50+ provider specific passwords, we will be utilizing one (1) password that will be changed once per year or as warranted.
Please ensure that the password is entered exactly as provided by OLM or your agency’s spreadsheet will not be able to be accessed by our office. In addition, if OLM has additional questions regarding the spreadsheet, it will be returned to you via email as an encrypted document utilizing the same password.
Reminder: The due date of the 10th of every month remains in effect.
If you have any questions regarding this process or need the password, please feel free to contact Adele Black, ablack@dhr.state.md.us , 410-767-7743.
Encrypting an Excel 2007 Spreadsheet
The following forms are to be utilized by Independent Living and Treatment Foster Care Programs licensed by the Department of Human Resources. Additionally, below you will find an explanatory memo that provides definitions of the data being requested.
These forms are to be completed with monthly updates (for changes, additions, or deletions) to the information collected.
These forms are to be submitted electronically to OLM_CPAupdates@dhr.state.md.us.
**The locations of ILPs should continue to be tracked using the Independent Living Programs form **
